Privacy Policy

Last Updated: May 2, 2025

Introduction

Thank you for choosing to be part of our community at Gruda Technologies Services ("Company", "we", "us", or "our"). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy, or our practices with regards to your personal information, please contact us at edmund.hee@grudatech.com.

This Privacy Policy applies to all information collected through our website, mobile application, and/or any related services, sales, marketing or events (we refer to them collectively in this Privacy Policy as the "Services").

Please read this privacy policy carefully as it will help you make informed decisions about sharing your personal information with us.

Information We Collect

We collect personal information that you voluntarily provide to us when registering for our Services, expressing an interest in obtaining information about us or our products and services, when participating in activities on our Services, or otherwise contacting us.

The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect can include the following:

  • Name and contact data: We collect your first and last name, email address, postal address, phone number, and other similar contact data.
  • Credentials: We collect passwords, password hints, and similar security information used for authentication and account access.
  • Payment data: We collect data necessary to process your payment if you make purchases, such as your payment instrument number (such as a credit card number), and the security code associated with your payment instrument.
  • Information automatically collected: We automatically collect certain information when you visit, use or navigate our Services. This information does not reveal your specific identity but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services and other technical information.
  • LinkedIn Profile Data: When you use our LinkedIn-integrated features, we may collect profile information from your LinkedIn account in accordance with LinkedIn's API Terms of Use. This may include your profile data, professional details, and other information you've made available through LinkedIn.

LinkedIn Member Data

If you choose to connect our Services with LinkedIn or use our LinkedIn-integrated features, we receive information from LinkedIn in accordance with your LinkedIn privacy settings and LinkedIn's API Terms.

Before accessing any of your LinkedIn content, we will obtain your explicit consent which includes disclosure of:

  • How your LinkedIn data will be used and disclosed
  • When your data will be collected (including whether we will pull your Profile Data more than once)
  • The specific types of data to be collected
  • How you can withdraw your consent
  • How you may request deletion of your data

We do not combine LinkedIn Member Data with any other data sources to build profiles or databases of individuals. We will only use LinkedIn Member Data for the specific purposes you have consented to, and we will not store this data longer than necessary for those purposes.

How We Use Your Information

We use personal information collected via our Services for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below.

We use the information we collect or receive:

  • To facilitate account creation and login process
  • To deliver services to the user
  • To send you marketing and promotional communications
  • To send administrative information to you
  • To respond to user inquiries/offer support to users
  • To protect our Services
  • To personalize user experience with our Services

Sharing Your Information

We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill business obligations.

We may process or share data based on the following legal basis:

Consent

We may process your data if you have given us specific consent to use your personal information for a specific purpose.

Legitimate Interests

We may process your data when it is reasonably necessary to achieve our legitimate business interests.

Performance of a Contract

Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract.

Legal Obligations

We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process.

LinkedIn Data Sharing: We do not share LinkedIn member data with third parties unless expressly required to provide the service you've requested. We do not sell, rent, or otherwise make available LinkedIn member data to any third parties for marketing purposes.

Your Privacy Rights

In some regions, such as the European Economic Area (EEA), United Kingdom (UK), and Malaysia, you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time.

Depending on your location, you may have the following rights:

  • The right to access information we hold about you
  • The right to request correction of any inaccurate personal information
  • The right to request erasure of your personal information
  • The right to object to processing of your personal information
  • The right to request restriction of processing your personal information
  • The right to data portability of your personal information
  • The right to withdraw consent

Withdrawing LinkedIn Consent: If you've authorized our application to access your LinkedIn data, you can revoke this access at any time by:

  1. Contacting us directly at edmund.hee@grudatech.com
  2. Visiting your LinkedIn account settings and removing permissions for our application

Data Retention

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law. When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

LinkedIn Data Retention: We retain LinkedIn member data only for the period required to provide our services to you. Upon your request for data deletion or withdrawal of consent, we will promptly remove all LinkedIn data from our active systems.

Data Security

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security, and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk.

Children's Privacy

Our Services are not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If you are under 13, please do not provide any information on our Services.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes.

Personal Data Processing in Malaysia

As a company operating in Malaysia, we comply with the Personal Data Protection Act 2010 (PDPA). Under the PDPA, you have the right to request access to and correction of your personal data. You may also withdraw your consent to the processing of your personal data by contacting us.

Contact Us

If you have any questions about this Privacy Policy, please contact us at:

  • Company:Gruda Technologies Services
  • Location:Kuala Lumpur, Malaysia
  • Email: edmund.hee@grudatech.com

Last updated: May 2, 2025